Publisher 2003: Adding Text Boxes

Lesson 16: Adding Text Boxes



By the end of this module, you should be able to:

  • Insert a text box using the Objects toolbar
  • Insert a text box using the main menu
  • Deselect a text box

Inserting text boxes

Watch the video! (5:23 min)

In addition to all the options available for changing and formatting text, Publisher allows you to insert as many text boxes as you want into your publications.

To insert a text box:

  • Click the Text box icon on the Objects toolbar, or select InsertactionText box on the main menu. The cursor changes to two crossed lines.

    insert text box
  • Click and drag the mouse to create a text box of any size. You can always resize or move it later.
  • Enter your text into the new text box.

Using the AutoFit option

While you can always adjust the text in a text box by using the font tools on the Formatting toolbar, Publisher allows you to AutoFit text so it will shrink or expand automatically when you resize the text box.

  • Select FormatactionAutoFit.
  • Select from the AutoFit options:
    • Do Not AutoFit: This is the default option.
    • Best Fit: Publisher will try to fit the text without making it too small.
    • Shrink Text On Overflow: Publisher will make the text as small as necessary to fit with the text box.
  • Resize the text box, and observe how publisher modifies the text.
AutoFit text

Get Started Once you are done working with a text box, click anywhere outside of the box to deselect it.


Use the publication you created in the last challenge, or create a new blank publication to complete this challenge.

  • Open your blank publication.
  • Insert a new text box into the document, and complete the following:
    • Enter several lines of text.
    • Set the AutoFit to Best Fit.
    • Resize the text box to see how Publisher tries to AutoFit the text.
  • Save and close the publication to use in the next challenge.